E 722 Contract Documents

The contract documents include, but are not limited to, the notice inviting bids, the proposal, and the formal contract. The formal contract is initiated by the Board, sent to the City Attorney for formalization, and returned to the Board. Then it is sent to the contractor, who signs it and returns it to the Board for execution, where it is signed, and a copy returned to the contractor.

The engineer must not deviate from these documents to meet emergencies in construction. These documents are listed in the Standard Specifications, 1970 Edition in Subsection 2-5.2 in the order of highest precedence of control. They are:

1. Permits from Other Agencies as May Be Required by Law — See Section E 721, Bid Proposal for description These are initiated by the originating Design or District office.
2. Special Provisions — See Section E 721, Bid Proposal for description. These are initiated by the engineer and transmitted to the Utility and Estimating Division.
3. Plans — formally prepared by the Design or District office.
4. Standard Plans — City set of plans.
5. Standard Specifications----See Section E 020B.
6. Reference Specifications — See Section E 721, Bid Proposal for description

E 722.1 Engineer Refers to Most Often

The three documents the engineer refers to most often during construction are:

1. Project Special Provisions — These give the special and unusual requirements specifically applicable to the project.
2. Project Plans — These are the drawings approved by the City Engineer which delineate the work to be constructed. They include all Standard Plans, shop or supplemental drawings, and specifications referred to on the plans.
3. Standard Specifications — These govern the performance of the contract, set standards, and control the material used and the workmanship or performance required for work ordinarily involved in construction.