E 721 Bid Proposal

The written form used by the prospective bidder in formally offering his bids for consideration is called the bid proposal. The three types of proposals are designated as:

1. Cash Contract Proposal — This is a Capital Improvement Project and is designated by a W.O. 00000 series-number. See Subsections E 232.11, Payment With Gas Tax Funds; E 232.12, Payment With Other Than Gas Tax Funds; E 232.14, Resolution Projects; E 241.11, Capital Improvement Projects (Tentative Estimate — Class “C”); and E 242.12, Assessment Act Projects (Tentative Estimate – Class “C”)
2. Assessment Contract Proposal — This in its pure sense is an Assessment Act Project and is designated by an A’11-00000 series number. However, it may be a Combination Project, in which capital improvement money and assessment money are combined for payment of a project.  This is designated by a W.O. 21000 series-number. (See Section E 810, Assessment Act Projects)¹ (Street Improvements Under 1911 Act and 1941 Ordinance); and Subsections E 132.21, Pays cut; E 242.12, Assessment Act Projects (Tentative Estimate — Class “C”); and E 242.12; Assessment Act Projects (Appropriation Estimate — Class ”B”).
3. “B” Permit Project Proposal — This type of permit is broken into two parts: the design portion and the construction portion. It may be issued as a design permit and then another issued as a construction permit, or both parts may be issued as one permit. This type of project is usually prepared, financed, and constructed by individuals, concerns, or other agencies. However, the City could also participate in the financing. It is usually limited to sewer projects and is designated by a PB-0000 or a PBD-0000 series-number. The PBD-0000 series-number is used when the permittee requests that the City prepare the plans. See Subsection E 733.15. To protect itself, the City advertises and receives the bids, but does not award the contract, and instructs the acceptable bidder and permittee to enter into an agreement and contract for construction of the project. The permittee prepares the plans and specifications and contracts and constructs the project. The Contract Administration Division inspects these jobs. There are other ramifications, but one that is likely to happen is:  The City participates by preparing and contracting all the work of a project. After completion the cost is charged to the permittee. This type receives a W.O. 00000 series-number and is called a “B” Permit Project Proposal.

The Administration Division assigns the series of numbers. The different series of numbers that are assigned are outlined in the Bureau’s Description of Major Activities and Subactivities with Accompanying Tables, July, 1968 Edition. See Section E 020G.

E 721.1 Proposal Inclusions

Any of the three types of proposals in Section E 721 include the following:

1. Official Job Title — This also includes the work order designation.
2. Brief Description of the Work Performed — This includes, but is not limited to, grading, paving, constructing revetments and sewers, otherwise improving, etc.
3. Project Plans — Reference Only. It is the prospective bidder’s responsibility to acquire these from the Utility and Estimating Division. They are responsible for the plans until 15 days after the bid date, at which time if they are not returned the receiver will be billed for them.
4. Attachments:
   1. Permits of Other Agencies as May Be Required by Law — These may include a Los Angeles County Flood Control Permit, a State of California Highway Permit, etc.
   2. Special Provisions — These are the supplemental provisions to the Standard Specifications. See Section E 020B. As in item 3, the prospective bidder is responsible for acquiring these provisions.
5. Reference Specifications — These are designations such as ASTM (American Society for Testing Materials), AISI (American Iron and Steel Institute), Standard Plans of other Agencies, etc.
6. Completion time — Stated in total number of working days.
7. Bids to Be Received on — This is the closing date bids are to be received by the City.
8. Liquidated Damages — See Section E 020B, Subsection 9-2.
9. Standard Specifications, 1970 Edition. See Section E 020B.
10. Instructions to Bidders —Form Eng. 3.405B, not shown in this Part of the Manual.
11. Schedule of Work and Prices — Form Eng.3.405B, not shown in this Part of the Manual.
12. Schedule of Stipulated Unit Prices — Form Eng. 3.405D, not shown in this Part of the Manual.
13. General Instructions and Information for Bidders — Form Eng. 3.405E, not shown in this Part of the Manual.
14. Signature Sheet, Affidavit and Bond — Form Eng. 3.445F, not shown in this Part of the Manual.

The Bureau's Standard Plans can be purchased from Room 460, City Hall, at cost. The prospective bidder is responsible for acquiring them. They are usually designated in item 3 of this list.
All the above items are included in the bid proposal. However, depending on the circumstances, item 3 or item 4 may or may not be included.

Footnotes

1. The text in parenthesis is from the legacy Street Design Manual text and is no longer in use.